Minimise Disruption in a Business Relocation
A common reason why companies decide to move office is because they want to expand and reach new business heights. But if an office relocation is poorly planned and executed, it can easily backfire at the firm and greatly damage its reputation. By using renowned office removal services in London like those offered by Andy Removals, you and your team will be more likely to enjoy a seamless business move. Regardless of whether you choose to hire pros or handle the situation internally, using the company’s own resources and manpower, you need to:
- Inform your clients, partners, suppliers, etc.
- Ask your employees to be part of the move
- Avoid tech downtimes
- Plan a gradual move
- Relocate on a weekend or a bank holiday
- Hold important meetings away from the office
Update your contact details and let the world know
Start spreading the news that you are about to move office. Send out newsletters to your clients, call your suppliers and meet with your business partners to let them know. Do that about one month before the moving day to give everyone enough time to prepare for the upcoming changes. Do not forget to update your address and contact information on your website and business cards.
Assign different tasks to your team
Even if you rely on all-around removal services in North Ockendon RM14, for instance, it is still a good idea to involve your employees in the relocation process. Ask them to pack their items, clear out their desks and sort out the necessary documentation. Still, make sure that in each department and team there is at least one person who is focused only on keeping the work processes going by covering some of the tasks of their colleagues who are currently busy filling moving boxes, for example.
Tech downtimes must be avoided at all costs
Set up utilities at your new office location in advance. Electricity, internet connection and telephone services – these are the three most important things of which you need to take care before the movers reach your business’ new corporate address. Do that and your communication with partners and customers will remain uninterrupted.
Unless your firm employs a 2-3 people, you need to move in a very gradual manner by first moving part of your equipment, furniture and team to the new office. In that way, you will minimise confusion among your client base.
Schedule the relocation on a holiday or a weekend
Few moving companies are willing to work outside regular office hours or on holidays. Therefore, you will need to find one that will have nothing against weekend business relocations. Otherwise, the work process of your team will be disturbed and you may even need to discontinue operations for several days until the move has been fully completed.
Take business meetings elsewhere
During a relocation, the atmosphere in the office will become very hectic. Movers will come and go, some of the furniture will be in the process of disassembling and there will be numerous cardboard boxes on the floor. Clearly, this is not a great environment for business meetings. Try to host these off-site by organising business lunches or dinners for instance or renting a conference room in a co-working facility.